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Alternatives to Confluence

Topics: Knowledge Management Tools

Atlassian’s collaboration and wiki tool, Confluence, has been a favorite tool of product and engineering folks for over a decade. But over the years, people’s needs have changed dramatically and require new solutions.

We’ve put together a few alternatives to Confluence for teams considering making a switch.

Why you may want a Confluence alternative

Before we jump into the alternatives for Confluence, let’s take a step back and consider why you might want to switch. It’s a big decisions and not one to be lightly made, so we’ve discussed some of the reasons you might consider switching.

You switched to Slack from HipChat

Confluence is built to work with the “Atlassian Stack”, specifically JIRA and HipChat. With many teams switching from HipChat to Slack, it may no longer make sense to continue to use Atlassian’s suite of tools.

Include more of the team

While Confluence and other Atlassian products are beloved by technical folks, non-technical folks often struggle to use them. If you want a tool that your whole company can use, you may need to switch.

Clunky and bloated

Chances are your team would love to use tools at work that are as simple as the ones they use at home, like Facebook, Gmail and Dropbox. Easy-to-use tools are better for your company because it means that people will use them without many questions about how to use them. If it seems like people on your team aren’t engaging on Confluence like they used to, it might be time to switch to something lighter that looks more user-friendly.

Huddle

Huddle’s an all-in-one collaboration hub for your team. It has basically every tool your company might need to stay in sync, including file storage, project management and collaboration tools. It’s geared towards bigger companies that need a secure place to collaborate as an enterprise. The big downside to Huddle is that it’s made for big companies, and carries hefty price tag with it starting at $20 per month per user. That means if you have a company with 50 employees and you’re adding more every month, then you’re looking at thousands of dollars a year for a suite of products where other similar ones exist at a much lower price point.

G Suite

G Suite, the product formerly known as Google Apps for Work, is used by over 5M businesses, and it’s no surprise. Although the name is new, you’ve probably heard of a few of the products included in G Suite already, including GMail, Google Hangouts, Google Chat, Google Docs, Google Drive, Google Calendar and all the other Google-named products it includes. G Suite basically gives you everything you need to collaborate seamlessly with your team.

The one area Google Apps tends to break down is organizing all the content that gets created by your team as they collaborate in one centralized place. For the world’s best search company, finding a Google Doc from a team member to collaborate on a project or to quickly get at a piece of information you need can be pretty challenging. G Suite seems to not work that great when you’re trying to organize all of those documents and emails into one centralized repository of easy to access knowledge for the entire team.

Dropbox

Dropbox is most well known for their easy-to-use cloud file-storage systems, but what you may not know is they are getting into the same company collaboration space as Confluence with the recent launch of Dropbox Paper. Dropbox and Paper work well together, seamlessly allowing you to store your files on Dropbox’s servers and write updates to your team in their innovative Dropbox Paper editor.

The caveat is that Dropbox and Paper might not match the feature set that you’re using Confluence for since there isn’t a clear organizational between included in either product from Dropbox. Also, neither tool has features that allows you easily access your from your messaging tool or make sure the content store in there is updated regularly be team members.

 

Tettra + Slack

Slack’s taking the business world by storm. It’s one of the fastest growing business apps of all time with over 3M daily active users, 800,000 of which are paying to use the product. What makes Slack shine is that it doesn’t take much effort to get your team started using it and does a great job of making it easy to add for your team to message into the system. In December Slack opened up their platform, allowing third party developers to create apps. There’s hundreds of integrations you can add to Slack now, which makes it all the easier to add more content into your messaging tool.

Slack’s greatest strength is how easy it is to add a message into a channel (aka chat room) whether it be an actual message from a human or a notification from a bot. Since it’s so easy to load up on messages, the channels tend to get crowded, and it’s hard to save the content that might be useful later on to your team in a centralized place separated from all the other messages. There’s lot of good content that’s created and useful as your team talks, but really no central place to put it.

That’s what we built Tettra to solve. It’s an internal wiki, connected directly to Slack. With Tettra, you can curate your team’s knowledge in one centralized repository, and then search it right from Slack. With Tettra and Slack, you should be able to recreate most of the functionality you’ve come to expect from Confluence, and give your team a simple, beautifully designed way to communicate, collaborate and share knowledge.

If you’re using Slack and interested in trying out Tettra, you can sign up for a free trial on our site. If you have any questions please reach out to us too. We love talking to people who are interested in using our product.