There’s no denying that some teams really love using Microsoft Sharepoint and Office 365 to share internal knowledge. If you’re not one of those teams though then you’ve come to the right place. We’ve outlined a few viable alternatives to Sharepoint for you below in case your team’s looking for a new internal knowledge base.
Why you may want a SharePoint alternative
Before we jump into the alternatives tools you can use in place of Sharepoint, it’s probably useful to take a step back and think about why you might want to switch off Sharepoint. It’s a big decisions and not one to be lightly made, so we’ve highlighted some of the reasons you might want to switch.
Not on the Microsoft stack anymore
For years Microsoft dominated the business software market. It seemed like everyone used Windows, Microsoft Office, Outlook and all Microsoft’s other tools including Sharepoint, to do their work. Recently though with the advent of cloud based software, there’s been a shift. There’s more options for software to solve your every business need then you could possibly evaluate. The rise of APIs also makes it easier to connect them all together, meaning you don’t need to feel constrained to one ecosystem. If you find your team has ditched Skype, Office, and Outlook and instead use Slack, Google Docs and GMail, it might be time to ditch Sharepoint for another wiki product too.
Sharepoint’s a great product that has almost every feature you’d want. But it can also feel a bit bloated too. If you’re team’s on the smaller side, you might find that it has too many features and you’re spending more time managing the product than actually using it to solve your business needs. Luckily, there’s simpler tools out there now that do most of what Sharepoint does without all the bloat, so you get what you need but aren’t distracted by features you don’t want.
Easier to use
Chances are your team would love to use tools at work that are as simple as the ones they use at home, like Facebook, GMail and Dropbox. Besides making your team happier, easy-to-use tools are better for your company because it means that people will actually use them and not have to ask too many question about how to use them. If it seems like people on your team just aren’t engaging on Sharepoint like they used to because their bar for usability and design has gone up, it might be time to switch to something lighter that looks more like a consumer app and less like a clunky enterprise tool.
Most Popular Alternatives to Sharepoint
We’ve taken the time to research some of the most popular sharepoint alternatives so you can save yourself some time. If you have any questions please reach out in the comments.
Huddle’s an all-in-one collaboration hub for your team. It has basically every tool your company might need to stay in sync, including file storage, project management and collaboration tools. It’s geared towards bigger companies that need a secure place to collaborate as an enterprise. The big downside to Huddle is that it’s made for big companies, and carries hefty price tag with it starting at $20 per month per user. That means if you have a company with 50 employees and you’re adding more every month, then you’re looking at thousands of dollars a year for a suite of products where other similar ones exist at a much lower price point.
G Suite, the product formerly known as Google Apps for Work, is used by over 5M businesses, and it’s no surprise. Although the name is new, you’ve probably heard of a few of the products included in G Suite already, including GMail, Google Hangouts, Google Chat, Google Docs, Google Drive, Google Calendar and all the other Google-named products it includes. G Suite basically gives you everything you need to collaborate seamlessly with your team.
The one area Google Apps tends to break down is organizing all the content that gets created by your team as they collaborate in one centralized place. For the world’s best search company, finding a Google Doc from a team member to collaborate on a project or to quickly get at a piece of information you need can be pretty challenging. G Suite seems to not work that great when you’re trying to organize all of those documents and emails into one centralized repository of easy to access knowledge for the entire team.
Dropbox is most well known for their easy-to-use cloud file-storage systems, but what you may not know is they are getting into the same company collaboration space as Sharepoint with the recent launch of Dropbox Paper. Dropbox and Paper work well together, seamlessly allowing you to store your files on Dropbox’s servers and write updates to your team in their innovative Dropbox Paper editor.
The caveat is that Dropbox and Paper might not match the feature set that you’re using Sharepoint for since there isn’t a clear organizational between included in either product from Dropbox. Also, neither tool has features that allows you easily access your from your messaging tool or make sure the content store in there is updated regularly be team members.
Confluence is a team collaboration tool built by the company Atlassian. It’s over 15 years old now and is a serious contender in the team collaboration space. Up until recently, Confluence and it’s other add-on products like HipChat, Jira, and Bitbucket were focused mostly on software departments, but lately other teams in a company’s organization like the marketing, sales, support and legal have started adopting it too.
Confluence is great because it has every feature you need for team collaboration and hooks up to all the other products in Atlassian’s portfolio, like their chat tool, Hipchat. That strength is also its weakness though because the tool can feel bloated at times and it doesn’t hook up with other non-Atlassian-owned chat tools like Slack easily. If you’re a team using Slack and want a simple, easy to use internal wiki for your team, Confluence probably isn’t your best choice.
Tettra + Slack
Slack’s taking the business world by storm. It’s one of the fastest growing business apps of all time with over 3M daily active users, 800,000 of which are paying to use the product. What makes Slack shine is that it doesn’t take much effort to get your team started using it and does a great job of making it easy to add for your team to message into the system. In December Slack opened up their platform, allowing third party developers to create apps. There’s hundreds of integrations you can add to Slack now, which makes it all the easier to add more content into your messaging tool.
Slack’s greatest strength is how easy it is to add a message into a channel (aka chat room) whether it be an actual message from a human or a notification from a bot. Since it’s so easy to load up on messages, the channels tend to get crowded, and it’s hard to save the content that might be useful later on to your team in a centralized place separated from all the other messages. There’s lot of good content that’s created and useful as your team talks, but really no central place to put it.
That’s what we built Tettra to solve. It’s an internal wiki, connected directly to Slack. With Tettra, you can curate your team’s knowledge in one centralized repository, and then search it right from Slack. With Tettra and Slack, you should be able to recreate most of the functionality you’ve come to expect from Sharepoint, and give your team a simple, beautifully designed way to communicate, collaborate and share knowledge.
If you’re using Slack and interested in trying out Tettra, you can sign up for a free trial on our site. If you have any questions please reach out to us too. We love talking to people who are interested in using our product.